Best practices for a healthcare data conversion 

As healthcare organizations transition to new Electronic Health Records (EHR) systems, successful data conversion is the cornerstone for a smooth migration. This critical step, often underestimated, involves transforming and transferring legacy data to enhance patient care, streamline operations and ensure regulatory compliance. However, data conversion can be challenging, requiring meticulous planning to avoid data loss, preserve accuracy and maximize the utility of patient and clinical information. 

Baker Tilly’s healthcare IT team has honed a robust, proven methodology for EHR data conversion, guiding organizations through every phase. The approach, developed over nearly two decades, spans six essential stages — from discovery to go-live — ensuring data integrity, functionality and alignment with clinical workflows. Through iterative testing, comprehensive stakeholder engagement and rigorous quality checks, the team tackles common conversion challenges head-on, addressing issues like data quality, system compatibility and resource limitations. 

Having supported data conversions for hospitals, healthcare systems and ambulatory groups nationwide, our experienced team combines technical expertise with industry insight to convert millions of records reliably. Backed by industry accolades, our conversion solutions prioritize patient outcomes, operational efficiency and regulatory compliance.