Is QuickBooks keeping up with your growth plans?

Many small and medium-sized restoration businesses opt to use QuickBooks as their financial management software due to the low upfront cost compared to other solutions and the easy operations that it provides for early-stage companies. However, once a company grows past a certain point and is no longer entry-level, QuickBooks begins to fall short at keeping up with the business demands. This causes companies to seek temporary fixes that only provide short-term solutions.

While QuickBooks helps businesses in the earlier stages, it lacks the more advanced features needed to sustain future growth. These limitations often lead to hidden costs and missed opportunities. Discover what these hidden costs are and how they could impact your business.

The more you grow, the harder multi-entity consolidation becomes

As a restoration business grows, it is common to add more entities for risk separation and operational focus. However, managing processes across them, like multi-entity consolidation, can quickly become overwhelming when using QuickBooks due to its limited features.

For example, QuickBooks does not provide flexible multi-dimensional reporting. Because of this, companies tend to rely on outdated tools like spreadsheets to keep track of consolidated financial statements and custom reports. Processes like this are time-consuming and prone to errors due to the manual data entry required and issues with version control.

According to a 2025 benchmark report by Ledge, which surveyed 100 finance professionals across industries, 94% of finance teams are still relying on Excel for their month-end close, and 50% stated it was the primary cause of delays [1]. They also found that the average time spent closing the books per month ranges from 20-50 hours per month [2]. These delays directly impact multi-entity consolidation since it relies on a timely close for dependable reporting.

Over time, these challenges drain productivity and performance, as finance teams stay stuck in the weeds collecting data instead of focusing on higher-value tasks. Moreover, the data collected may not be fully accurate or trustworthy due to potential spreadsheet errors, which compromises leadership's ability to drive confident and informed decisions.