Client background
A large federal agency supporting over 400,000 employees was analyzing their technical landscape with the aspiration to consolidate as many as 150+ systems and applications to reduce costs and ongoing maintenance efforts.
The business challenge
The objective of the project was to determine the viability, scope, and implementation plan for the client to move to Oracle HCM Cloud, ultimately streamlining processes, reducing inefficiencies and eliminating significant numbers of legacy applications. The full Oracle HCM Cloud suite was in scope for Phase 1, which included an assessment of the client’s technical landscape and mapping of system capabilities to Cloud modules. The products in scope for prototype in Phase 2 included Oracle HCM Cloud Core HR, Absence, Benefits, Recruiting, Onboarding, Strategic Workforce Planning, HR HelpDesk, Learning, Talent Profile and Talent Management (Career Development, Performance Review, Goal Management).
Strategy and solution
Baker Tilly partnered with the client to develop a migration plan using a two-phased approach. During Phase 1 of the project, 150+ systems were evaluated and targeted as a probable fit to Oracle HCM Cloud functionality. The resulting output of Phase 1 included a road map for designing and prototyping key Oracle HCM Cloud capabilities in the cloud in alignment with priorities to decommission legacy systems and drive value across the various operating units. Baker Tilly also designed and configured the Talent Base, including foundational configuration and demonstration of workforce structures, personnel records and out-of-box security and admin roles.
Prior to moving into full implementation of Oracle HCM Cloud, the client wanted to see system demonstrations, prototyping their current state processes to prove out that Oracle HCM could meet their requirements. During Phase 2 of the project, Baker Tilly executed on the road map by conducting a series of prototyping sprints and developing an implementation plan for future use of all modules. Baker Tilly utilized the Phase 1 results to develop a road map of HCM modules, prioritizing those with the largest impact, to demonstrate in 6-week sprints, for a total of 10 demonstrations.