Multistate Payroll & HR Compliance Management
Kim Wylam
Managing Principal
Multistate compliance made easy
Employers have dealt with the implications of multistate employment for a long time, however, the dramatic increase of employees working remotely or on a hybrid schedule has brought the topic to the forefront. This means that human resources (HR) and payroll professionals must thoroughly understand their compliance obligations in each state they have employees working or that the company operates in.
The Employer State Compliance Roadmap (Roadmap) provides subscriber-only access to each state’s payroll and HR compliance requirements in an easily accessible and searchable state-by-state database. For organizations with employees working in multiple states, the Roadmap is an easy solution to a complex situation. By providing critical payroll and HR information on a state-by-state basis in one convenient location, we help you ensure multistate payroll and HR compliance management and compliance.
Explore the product features
New feature
Compare policies across multiple states
You asked – we listened! The Employer State Compliance Roadmap now gives you the ability to compare HR and payroll regulations across multiple states. With the click of a button, select your states, your topic, and view the results side-by-side to understand the differences and make informed decisions for your employees and your business.
Roadmap benefits
The Roadmap offers subscribers a comprehensive payroll and HR solution that provides guidance for understanding the ever-changing landscape of multistate compliance and managing a remote or hybrid workforce.
Easy to understand summary information
Critical summary HR and payroll information in plain language will give you confidence in managing multistate compliance.
A convenient all-in-one location
Save time and resources by visiting one up-to-date digital guide for HR and payroll compliance information.
Consistent updates to keep you informed
Baker Tilly updates the Roadmap on a quarterly basis and alerts subscribers with relevant HR and payroll regulatory updates.
Stay compliant and protect your business
Keep your business in compliance across any state you do business in and protect your business from noncompliance penalties.
Compare policies across states
With the click of a button, the Roadmap allows you to compare HR and payroll regulations side-by-side to understand the differences and make informed decisions for your employees and your business.
FAQ
What's included in the Roadmap?
Each state has its own page in the Roadmap, featuring two pillars of information: HR and payroll. Both pillars contain critical information and details on what you need to know for each state’s compliance requirements, including:
HR
- Benefits
- Discrimination
- Hiring and staffing
- HR administration
- Leave of absence and time off
- Pay/wage/hour
- Unemployment compensation
Payroll
- Tax and withholding charts and information
- Registration
- Forms
- Rules and requirements
How does the product work?
The Roadmap is a subscription-based database summarizing essential payroll and HR compliance information for all 50 states and Washington, D.C. When you subscribe, you have the option to select which states you need access to for your business. These could be states where you are doing business, have employees working from or plan to do business from in the future.
Each state page is split into two tabs of information: HR and payroll. The information is organized by topic, is easy to read and provides you with the information you need to navigate a wide variety of state compliance topics.
For more information and to see how the Roadmap works, explore our demo or request to learn more with one of our specialists.
Is the Roadmap right for my company?
Yes! If your company does business in one state, multiple states or every state; has employees located only at the headquarters location or has individuals spread coast-to-coast; and/or has remote or hybrid employees, the Roadmap can save you time and resources.
The Roadmap is a one-stop HR and payroll compliance solution that contains state-by-state information to help keep you in compliance. Our bundles offer a variety of subscription options and the information is updated quarterly so you know you always have the latest information for reference.
How often is the information updated?
Baker Tilly specialists update the information quarterly. Our team is constantly monitoring for HR and payroll regulatory updates. Additionally, the team distributes a comprehensive list of updates to all subscribers via email. This allows you to quickly scan for updates in your state(s) and then check the Roadmap for additional information.
If there are updates that subscribers need to be made aware of more quickly, we post those in the Roadmap using the teal banners at the top of the HR and payroll pages. Depending on the urgency of the regulatory change(s), we may also distribute a separate communication to subscribers.
What are my subscription options?
There are multiple subscription options to fit a variety of needs. Subscriptions are bundled as follows:
- One state: $800/year
- Two to five states: $1,500/year
- Six to 15 states: $3,500/year
- 16 or more states: $5,000/year
Each subscription comes with two user licenses. Extra licenses can be purchased for $500 per license. If you subscribe to the Roadmap at one bundle level and require more states in the future, you can update your subscription to fit your needs.
Can I compare policies across multiple states?
Yes! The Roadmap allows you to compare policies across multiple states. Simply select your states and the policies you’d like to compare and the Roadmap brings them together side-by-side so you can understand the differences and how they may impact your employees and your business.
Once I have a subscription, can I substitute one state for another?
No, you cannot. The states you choose when you first subscribe are included in your bundle and cannot be switched out. If you need to add more states, you can upgrade your subscription accordingly.
Is there a limit to the number of users I can include?
Your subscription includes user access for two individuals. You can add additional users for $500 each, per year.